Caprix AI user guide

Caprix runs in your browser. There is nothing to install, it works on a phone or tablet as well as a desktop, and your work is saved to your account as you go.

1.1 Creating an account

1. On the home page, select Get Started Free. The sign-up form opens straight away.
2. Enter your name, email and a password of at least 8 characters.
3. Open the verification email we send and select the link. Your account is ready once the email is verified.

Every new account starts on the Free plan with 30 credits that reset every month. No credit card is needed.

If you chose Pro or Max on the pricing page before you had an account, Caprix remembers it. After you sign in, the home screen offers Continue to checkout for that plan, or Not now to stay on Free.

1.2 The workspace chooser

After you sign in you land on the workspace chooser. It shows everything Caprix can do on one screen:

• Chat Workspace: home of the seven Construction Intelligence skills (Analyse, Compare rates, Estimate, Trends, Track, Research and Advise). One chat handles all of them.
• BOQ Workspace: the BOQ Builder and its five skills (Draft, Import, Review, Compare and Items).
• Libraries: the Case library, the Data sources behind Research, and your Rate library.
• What's new: the latest updates, newest first.
• Games: two short break games, see 16.4.

Select a skill to go straight to its form, or open a workspace and start from there. Back to Agents in either workspace brings you back to the chooser.

1.3 Signing in and out

Use Sign In on the home page. If you forget your password, select Forgot password and we email you a reset link. Sign Out is in the account menu at the bottom of the sidebar.

1.4 Light and dark mode

Caprix follows your device's light or dark setting. Use the sun and moon button to switch; your choice is remembered on that device.

Every action in Caprix runs on a simple credit system. Your balance and renewal date are always visible under Account → Credits & Usage, and in the sidebar of both workspaces.

2.1 What each action costs

Building and editing a BOQ, adding items, composing build-ups, applying markup, importing from Excel, costs nothing on its own. Credits are only spent when you run an AI action (draft, items, review, rate lookup, compare), import a PDF, or export a PDF. Every form shows its price on the button before you run it.

2.2 The plans

The Free plan includes Analyse and the full BOQ Builder: build, save, draft, import, review and compare on any plan (AI actions spend credits). Compare rates, Estimate, Trends, Track, Research, Advise, saved chat history and clean, tender-ready PDF export unlock on Pro and Max (Free exports carry a watermark). Pro and Max include the same skills; Max gives you twice the credits. Paying yearly takes an extra 15% off on top of the new monthly price (RM499.80 instead of 12 × RM49 = RM588), and your credits still renew every month.

2.3 How credits renew

• Free: your balance tops back up to 30 every month.
• Pro / Max: your allowance renews once a month, on your billing date. On a yearly plan you pay once a year and credits still renew every month, on the day of the month your plan started.
• Corporate: credits renew monthly even though the company is billed annually, see Chapter 15.

2.4 What the Free plan covers

Credits control how much you can ask. The Free plan also scopes what you can ask about: it covers 8 categories in each price type and 5 locations. Everything else stays visible in the Analyse filters and the BOQ rate picker, listed with a Pro badge, so you can always see what a paid plan adds.

Sabah and Sarawak hold several cities each, so on the Free plan you need to pick the covered city, the others are locked. Pro and Max open every category, every trade, every machinery type and all 13 states and the Federal Territory of Kuala Lumpur. The same limit applies wherever the price tables are reachable: Analyse, the rate build-up and the BOQ rate lookup.

Caprix has twelve skills in two families. All of them draw on the same Malaysian construction data, so a rate you confirm with Analyse is the same rate that prices a build-up or a BOQ line. Each skill has its own chapter in this guide.

3.1 Construction Intelligence Agents in the Chat workspace

One chat for every question. Describe your task in plain language and Caprix selects the right skill and prepares its form for you to review and run. You can also open a skill directly from the + menu or by typing /. On the Free plan the Pro & Max skills are shown locked: their forms open greyed out as a preview.

3.2 BOQ Agents in the BOQ Builder

Build, price, check and export tender-ready Bills of Quantities.

Rate Build-up also lives in the BOQ Builder: it composes a defensible composite rate from material, labour and plant, and is included on every plan (see Chapter 11). Any build-up you are happy with can be saved to your own rate library and reused on later projects, that library is free on every plan, including Free.

Analyse (formerly Ask) is the fastest way to get a Malaysian unit rate. It returns the Material, Labour or Machinery figure for your state together with its price history. It is on every plan, although the Free plan reaches part of the price data (see What the Free plan covers).

4.1 Asking for a rate

There are two ways in, and both end at the same form:

• Type a question in the Chat Workspace, for example price of ready-mixed concrete grade 30 in Selangor. Caprix recognises it as a rate question, opens the Analyse form and fills in what it understood.
• Open the form yourself: choose Analyse a rate, or type /analyse.

Check the fields, then select Analyse. Nothing is charged until you do.

4.2 The form

• Type: Material, Labour or Machinery.
• Category, State and, where a state has more than one, City.
• Item (optional): choose one item for its full analysis, or leave it on Scan the whole category to list every rate in that category.
• Year and Month: the period you want. It defaults to the latest one published.

While the form is open you can also change it in words. Type steel bars in Johor instead and Caprix refills the form for you.

4.3 Reading the result

For a single item you get a result card with:

• the current rate and its unit;
• a price history chart with selectable ranges;
• the 12 month movement, and the high and low over the period;
• the same item in other states, so you can see where yours sits.

For a whole category you get a table of every rate. Select any row to open that item's history.

4.4 What you can do next

• Follow-up chips under the answer offer the natural next steps, such as comparing the rate across states or forecasting it.
• Ask a follow-up in the same chat. Caprix keeps the context.
• Add to BOQ rate library saves the rate as a market rate you can use in any bill (1 credit).
• Download a chart as an image (2 credits), or Copy the answer.

4.5 Chat history

On Pro and Max your conversations are saved to your account. Reopen one from the sidebar, search them, or start again with New chat. On the Free plan chats are not saved, and the sidebar shows an upgrade prompt instead.

Compare rates charts two to four unit rates over the same years, so you can see how one price sits against another. Use it for one item across states (cement in Selangor against Johor and Sabah), or for different items side by side (two grades of concrete, or a material against the labour that fixes it).

5.1 Building a comparison

1. In the Chat Workspace, choose Compare rates, type /compare, or just ask, for example cement Selangor vs Johor.
2. Under Add a rate, select the type, category, state and item, then Add to comparison. Repeat until you have two to four rates. Quick picks offer the same item in other states.
3. Set the from / to year range and select Compare.

You can also start from a result you already have: an Analyse answer offers Compare these rates across states, and the watchlist has a Compare button for the rates you track.

5.2 Reading the result

The rates are charted over the periods they have in common, with the change in each over the range and the main reasons for any difference. Compare rates works on unit rates only, not indices; for an index, use Trends.

Describe a building and Caprix produces a full elemental cost breakdown: from substructure to preliminaries, rebased to your target year, ready for you to refine. It's the fastest way to put a defensible order-of-cost figure on a project at concept stage.

6.1 Generating an estimate

1. In the Chat Workspace, describe the building (for example "cost of a 2,000 m² warehouse in Johor"), or choose Building estimate, or type /estimate.
2. Check the form: building type, location, floor area in m² (gross floor area: all floors, measured to the outside of the external walls) and the price year. A quarter is optional; leave it on the year average if you are not sure.
3. Select Estimate. Caprix returns the total cost, the cost per m² and an elemental breakdown, substructure, superstructure, finishes, services, external works and preliminaries, that you can read, copy and use as the basis for a BOQ.

6.2 Reading the breakdown

Each element shows its share of the total so you can spot where the cost concentrates. Use it to test a budget, compare two building options, or sense-check a figure before you commit to a detailed bill.

6.3 Any state in Malaysia

Every building type can be estimated for all 13 states and the Federal Territory of Kuala Lumpur. Where Caprix holds completed-project benchmarks for the state you picked, those are used directly. Where it doesn’t, the estimate is built from comparable projects in other states and each figure is adjusted twice, forward or back in time to your pricing year, and across to your state using a regional cost index (Central / KL is the 1.00 base).

You are always told which happened. When the figures have been adjusted from elsewhere, the estimate carries a 📍 note naming the states the data came from, so you know to treat the location basis as approximate. No note means the benchmark was already for your state.

Each estimate costs 5 credits. Estimate is unlocked on Pro and Max.

Trends reads real Malaysian tender-price and cost indices, by state, category and period, so your budgets and tenders stay a step ahead of the market. It also forecasts where a single unit rate is likely to go.

7.1 Running a Trends analysis

1. In the Chat Workspace, ask how a cost has moved, or choose Cost trends, or type /trend (/tpi goes straight to the Tender Price Index).
2. Choose the trend type: the Tender Price Index, or a material, labour or machinery cost index. For a cost index, also choose the category and state.
3. Set the from / to year range and select Show trend. You get a chart of the movement with the change for each period.

Indices measure movement, not ringgit prices. The Tender Price Index uses 2016 Q4 = 100.

7.2 Forecasting a unit rate

Choose Rate forecast or type /forecast, select the item and the month you want a figure for, and run it. Unit-rate forecasts analyse the selected item's own historical prices in the Caprix database, then research relevant current market signals on the web. The AI separates observed prices, external evidence and its assumptions when producing low, base and high scenarios; it does not derive the unit-rate forecast from a cost index. A forecast takes about 30 to 60 seconds.

7.3 Putting trends to work

• Time procurement: buy ahead of a rising index, or hold where prices are softening.
• Justify a contingency: back your allowance with movement in the real data.
• Explain to a client: show, in plain terms, why a budget needs to move.

Track turns the prices your budget depends on into a watchlist. Pin up to 10 items: a material, a labour trade or a machinery rate, and each one becomes a ticker card showing the current price, how much it moved in ringgit and percent, the range, and a six-period trendline. When a newer period of data is published, the card updates itself.

8.1 Building your watchlist

1. Open the Chat Workspace and choose Track prices, or type /track. Once you are tracking something, the ticker strip at the top of the chat opens your watchlist, and Add item adds more.
2. Select the type, category, state (and city, where there is one) and then the item, the same way you would in Analyse.
3. Select Track. The item joins your watchlist with its latest price.

The board is yours alone, and it persists between sessions. While you work in the chat, a collapsed ticker strip runs above the conversation so you can see your watchlist without leaving what you were doing.

8.2 Reading a card

• Price: the latest published rate for that item.
• Change pill: the movement since the previous period, in percent.
• Trendline: the last six periods, so you can see whether a move is a blip or a direction.
• Detail: select a row to open its full price history, the same item in other states, and a price alert you can set at no charge.
• Email updates: turn this on in the watchlist header to get Price Watch, an email sent when a tracked rate has a new price. It shows what moved, any alert that fired, the recent readings and how your state compares with the others. It is free, and every email has a link to turn it off.
• Period footer: which two periods the comparison is between, plus the movement in ringgit.

• Materials move monthly; Labour and Machinery are published twice a year (January and July), so they compare against the previous half-year.
• Labour shows a min–max band; the change is calculated on the midpoint.
• From the board header you can Compare tracked rates side by side (see Chapter 5) and download the board as a CSV file, free.

8.3 What it costs, and how updates are billed

Track is billed per item, not per board, and there are only two chargeable events:

There is no refresh button, and nothing is charged for simply looking at the board. The check runs when you open the Chat workspace: if none of your items has newer data, which is the case on almost every visit, it costs nothing. An item can only be charged once per period, however many times you open the page, and adding something already on your board is free. If your balance is too low, nothing is charged and the item shows Update pending until you have credits again.

8.4 Getting the most out of it

• Track the handful of items that actually swing your tender, reinforcement steel, ready-mix, cement, key trades, rather than filling all ten slots.
• Pin the same items you priced a live BOQ on, so you find out when the basis of that bill has moved.
• Pause seasonal or one-off items between projects instead of removing them; the card keeps its history for when you resume.
• Use Trends for the why, the watchlist tells you a rate moved, Trends explains the market behind it.

Research answers questions about the construction economy from official statistics, read alongside the Caprix Tender Price Index, state cost indices and unit rates. Ask why costs are moving, what is driving material prices, or what a change in interest rates or the ringgit means for a tender.

9.1 Asking Research

1. In the Chat Workspace, choose Market research, type /research, or ask a question about the economy and Caprix will route it.
2. Write your question. Optionally narrow it with a topic, a state and how far back to look (2, 5 or 10 years, or all history).
3. Select Research. The answer comes with charts and cites every source it used.

9.2 What it covers

• Cost pressures and escalation, building material prices (PPI), inflation and fuel prices.
• Construction output and GDP, construction by state, investment and FDI.
• Interest rates and the ringgit, construction labour and productivity.
• Material production and quarrying, and trade in materials and machinery.

Where one series may influence another, Research measures how strong the relationship is and how long the lead time has been, instead of only asserting a link.

9.3 Data sources

The statistics come from the Department of Statistics Malaysia (DOSM), Bank Negara Malaysia and the Ministry of Finance, and are updated automatically as each is released. Open Data sources (or type /sources) to see every dataset with its latest release date. Official data is used under CC BY 4.0 and is credited under each answer.

Advise gives guidance on construction contract questions: payment and claims, delay and extension of time, liquidated damages, variations, termination, CIPAA adjudication, arbitration, time bars, certificates, bonds and defects. It draws on a library of Malaysian construction judgments and on the documents you attach.

10.1 Asking for advice

1. In the Chat Workspace, choose Contract advice or type /advise.
2. Describe what is happening and what you want to know. The more facts you give (dates, amounts, who did what), the more useful the answer.
3. Optionally set your role, the contract form (PAM, PWD 203A, CIDB, IEM, FIDIC and others), the issue, a key date and the state the site is in. With a key date, Advise works out the deadlines that follow from it, counting working days and public holidays for that state.
4. Tick the acknowledgement the first time, then select Get advice.

10.2 Attaching your documents

Attach the clauses, letters, notices, claims or certificates the question turns on: up to 5 PDFs per chat, of up to 150 pages each. Text and scanned PDFs both work. Attached documents are used by every Advise answer in that chat.

10.3 The Case library

Open Case library (or type /cases) to browse Malaysian construction judgments by topic and court. Browsing is free. Opening a case, with what the court held and expert commentary, costs 1 credit, charged once; reading it again is free.

Rate Build-up assembles material, labour and plant into one defensible composite unit rate, with each component priced from live rates. It's how you turn a handful of inputs into a single, auditable figure you can stand behind in a tender.

11.1 Composing a build-up

1. Inside a BOQ item, open the build-up editor.
2. Add a row for each component, e.g. Concrete G30 · 1.05 m³, Mason & labourer · 0.8 hr, Poker vibrator · 0.2 hr.
3. Use rate lookup on each row to drop in the live figure, then set the quantity or coverage.
4. Caprix totals the components into a composite rate (e.g. RM 391 / m³); apply it back to the item.

Rate Build-up is part of the BOQ Builder and is included on every plan: there's no separate per-build-up credit charge.

11.2 Your Rate Library

A build-up you have worked out once shouldn’t have to be worked out again. The Rate Library is your own store of saved build-ups, reusable across every project. Open it from the Rate Library button in the toolbar, or from any item’s menu.

• Save: from an item’s menu choose Save to library, then give the rate a name, category, sub-category, unit and an optional remark. Or click New rate build-up in the library and compose one from scratch.
• Browse: the library opens as two panes: your saved rates on the left, grouped by category, with the full build-up editor on the right. Search by name, category, unit or remark.
• Reuse: pick a rate and apply it to the item you came from, or add it straight into the active bill as a new row. The components come with it, so the figure stays auditable.
• Edit: open a saved rate to change its components and look up fresh live rates, then save the changes back.

A BOQ rate that came from the library carries a small book badge in the rate cell, click it to jump straight back to the saved build-up behind it.

11.3 The Company Library Corporate accounts

A company account has two libraries in one panel: My Library, private to you, and the Company Library: your organisation’s shared rate book. Both sit in the same list, and the tabs at the top (All · Mine · Company) narrow it down when you want to focus on one. Company rates carry a teal Company badge and show who last edited them.

• Publish: press the share button on one of your own rates to move it into the Company Library, or pick the destination up front when you save a new build-up. Everything you can see in the Company Library, everyone on the team can see too.
• Everyone can edit: a company rate belongs to the organisation, not to the person who added it. Any team member can open one and correct it in place, and the change is attributed (“last edited by…”) so the history is never anonymous.
• Keep your own version: if you want a variant without changing what the team relies on, press Copy to My Library. The copy is private to you.
• Moving and deleting are tighter than editing: only the rate’s author, or an org owner/admin, can pull a rate back out of the Company Library or delete it. One person can’t quietly remove the team’s standard rates.
• When someone leaves: their company rates stay with the organisation (ownership passes to the org owner). Only their private rates leave with them.

11.4 Market rates saved from chat

The Rate Library also holds market rates: unit rates you saved from an Analyse result in the Chat Workspace with Add to BOQ rate library (1 credit). They appear under their own tab, and you can pick one as a component of any build-up at no further charge.

The BOQ Builder takes you from a brief to a tender-ready Bill of Quantities, structured to SMM2 (SMM3 coming soon), priced from live rates or your own library, marked up, and exported as a clean, optionally password-protected PDF. It's home to the BOQ Agents: Draft, Import, Review, Compare and Items: which draft, import, check and assemble your bills; Draft is the skill that writes the bill for you.

12.1 Projects & bills

• Create a project with New Project; give it a name and client.
• A project holds multiple bills (e.g. Bill No. 2 · Substructure). Use Add Bill to add more, and the bill navigator to move between them.
• Duplicate or delete projects and bills from their menus, handy for versioning a tender or reusing a template.
• On a company account the project list splits into your projects and Team projects, and each of your projects gets a share button, share it with the whole organization, or only with the teammates you pick (see Chapter 15 · Corporate Accounts).

12.2 Drafting a bill

Short on time? Use Draft: describe the works, e.g. "Single-storey 2,000 m² warehouse with reinforced concrete frame in Johor, basic finishes": and Caprix drafts the full bill structure: the trades, with correctly worded SMM2 items and units. Quantities and rates are left blank on purpose: you measure, then price each line from a live rate lookup or your Rate Library. Drafting a full BOQ costs 20 credits. To add to one bill only, use Items on that bill: it drafts the missing items for that trade and shows them for review before anything is added, for 5 credits. A single description can be rewritten to SMM2 wording for 1 credit.

12.3 Adding & editing items

Within a bill, use Add Item to insert a row, then set its description, quantity, unit and rate. Supported item types cover a full bill:

• Measured: standard quantity × rate items.
• Sum: lump-sum allowances.
• PC (Prime Cost): prime cost sums.
• Provisional: provisional sums for undefined work.
• Contingency: contingency allowances.

Duplicate, delete or reorder items as you build. Toggle priced / unpriced views to check coverage at a glance.

12.4 Rate lookup & build-ups

• Rate lookup: search the live Material/Labour/Machinery data from inside a row and drop the figure straight into the rate. On the Free plan the picker lists every category and state but only 8 categories per price type and 5 locations are selectable; the rest carry a Pro badge (see 2.4).
• Build-ups: compose a composite rate from components (see Chapter 11 · Rate Build-up), then apply the calculated rate back to the item.
• Rate Library: save a build-up you want to keep, and pull it back into any later project from the toolbar or the item menu (see Chapter 11.2).

12.5 Units, custom columns & markup

• Units: pick from the unit menu (m², m³, nr, tonne, etc.).
• Columns: use the Columns button to add your own columns (e.g. Wastage %), reorder or remove them, and reset to default when needed.
• Formulas: custom columns accept expressions, e.g. (r1*q1 + r2*q2) * 1.1.
• Markup: apply a per-bill markup percentage; totals carry to the summary automatically.

12.6 Import, Excel & PDF

Already have a bill? Use Import to kick-start a project from an existing document instead of typing everything in, then price and refine it inside Caprix.

• Excel: import from a spreadsheet. Caprix reads it in your browser and maps the columns (with multi-sheet allocation for workbooks that hold several bills). Excel import is free.
• PDF: hand Caprix a PDF bill and AI reads the selected pages, structures the items, and drops them into your project. PDF import is billed 1 credit per 5 pages (minimum 1), charged on the page range you select.

12.7 Review, one check before you issue

Click Review in the bottom action bar for a single, deeper pass over the whole BoQ. It combines the instant rule-based checks (missing units, empty bills, duplicate descriptions) with an AI review that flags missing trades, unit mismatches and suspicious quantities or rates, all in one two-pane panel: findings on the left, the detail and a suggested fix on the right. It costs 5 credits per run.

• Go to row jumps straight to the flagged item; the panel stays open beside your bill so you can fix and keep reviewing.
• Your results stay available, close the panel and reopen it any time with the same button, at no extra charge.
• Once you edit the BoQ the review is marked out of date; run it again (another 5 credits) for a fresh pass.

12.8 Issuing & tracking changes (Addenda / VOs)

Once a BoQ is ready to go out for tender or be signed as a contract, open Addenda in the bottom action bar and click Issue for Tender / Contract. This locks in the current version as the official one, item numbers stop shifting, so if something is later removed, its number is simply skipped instead of renumbering everything after it.

You can keep editing after issuing. Caprix won't overwrite the original, instead, each round of changes is recorded as its own numbered Addendum (before the contract is signed) or Variation Order (after), with a reason and a printable PDF. The Addenda panel keeps a running register of every one issued, plus the BoQ's current amended total, and lets you void a change set issued by mistake.

12.9 Page setup & PDF export Clean PDF: Pro & Max

1. Select Preview & Export to reach the page setup options: portrait / landscape, alignment, continuous vs. one-bill-per-page layout, and page numbering (e.g. Page {n} / {t}).
2. Optionally set a password to produce an encrypted, confidential PDF.
3. Save your export settings and run the export to download a polished, tender-ready document.

Compare puts two or more priced projects side by side and explains the gap, line by line, in plain language, against benchmark rates and earlier versions, so you know exactly where you sit above or below the market.

13.1 Running a comparison

1. In the BOQ Builder, open Compare.
2. Pick the projects (or versions) you want to put side by side.
3. Add a prompt to focus the analysis, e.g. "explain where the warehouse is cheaper than the factory".
4. Run it. Caprix highlights the differences element by element and explains why: not just the numbers.

13.2 Like-for-like across time and place

Two projects are rarely priced in the same year or built in the same state, so Compare puts them on a common footing before it draws a conclusion. It time-adjusts figures with the tender price index and shifts them across states with the regional cost index: a market benchmark from Selangor is rebased onto Sabah’s cost basis rather than compared raw. The analysis tells you which adjustments it applied, so you can see whether a gap is real or just geography and timing.

13.3 When to use it

• Benchmarking: check a new bill against a known-good one before tender.
• Version control: see what changed between two revisions of the same project.
• Value engineering: find the elements driving a price gap and target them.

A comparison starts at 10 credits: that covers two projects, plus 5 credits for each additional project, and is available on every plan (you'll need at least two saved projects).

Open Account Settings from the menu at the bottom of the sidebar. The page has a tab for each part of your account.

14.1 Profile & security

Update your name and email (a new email has to be verified before it takes effect) and set a new password of at least 8 characters. Under Preferences you can switch between the light and dark theme and sign out. On the free plan, Delete account at the bottom deletes your account, with your profile, credits, chat history and saved projects. This cannot be undone.

14.2 Billing

See your plan, whether it is billed monthly or yearly, its status and the date it renews. From here you can change plan, cancel, or reactivate a cancelled subscription, and Manage billing opens the secure Stripe page where you update your card. On a yearly plan, plan changes are made there too, so the year you have already paid for is carried over rather than lost. Paid plans also show a Billing History, where each payment can be downloaded as a PDF receipt.

• Cancelling: you keep your plan and its credits until the end of the period you have already paid for, then move to Free. We ask, optionally, why you are leaving, and email you to confirm the date your plan ends. You can reactivate any time before then.
• If a renewal payment fails: your plan is paused and the account runs on Free while your card is retried. A banner and the Billing tab show Update payment method. As soon as a payment goes through, your plan and its credits come back.
• Your work is kept: moving to Free never deletes anything. Your BOQ projects and rate library stay open and editable. Saved chat history is kept but locked, and comes back when you upgrade again.

14.3 Credits & Usage

Your balance, when it next renews, what each action costs, and a history of what you have spent credits on.

14.4 Organization

This tab appears only on a company account. It shows the company plan, the seats in use and the team. See Chapter 15.

14.5 User Guide

A list of the chapters in this guide, each opening here in a new tab.

A Corporate account puts a whole estimating team under one company account. Every member gets the company’s plan without their own subscription or card, and the company gets a single invoice and a single renewal date. Corporate accounts are arranged with us directly rather than bought online, talk to us and we will set the account up for you.

15.1 How credits work on a company account

Every company chooses one of two models when the account is set up:

Whichever model you are on, billing is annual but credits renew every month. You do not have to wait a year for a refill, and unused credits do not roll over from month to month.

15.2 The Organization tab

Open Account → Organization to see your company account: its plan, status, renewal date, how many seats are in use, and everyone on the team. What you can do there depends on your role:

• Members see the company details and the team roster, read-only.
• Owners and admins can invite someone by email, change a member’s role, and remove members. On a per-seat account they also see each member’s remaining balance.

Inviting someone reserves a seat straight away, so the seat meter reflects invitations that have not been accepted yet. When the invited person signs up with that email, they are linked to the company automatically and inherit the plan, there is nothing for them to activate.

15.3 Billing, credits and your own account

• Your Billing tab shows the company name, a Corporate badge and the date the plan runs until, in place of the usual payment and cancellation controls.
• Your Credits & Usage tab shows the shared pool, or your seat allowance, along with the monthly renewal date.
• Everything else works exactly as it does on a personal plan, the same skills, the same per-action credit costs.

15.4 Sharing projects, and choosing who with

Nothing is shared by default: every project you build is private to you until you say otherwise. In the BOQ Builder, click the share icon beside one of your projects and pick who gets in:

• Everyone in the organization: any active member can open it.
• Only the people I choose: tick the teammates who should have it. Nobody else in the company can see the project, not even other admins.

Whoever you let in can open, edit, price, review and issue the bill, you stay the owner, and the project shows up under Team projects in their sidebar. Change the list or click Stop sharing at any time; access ends the moment you do. Saved rate build-ups are shared separately, through the Company Library: see Chapter 11.3.

15.5 When someone leaves the team

When an owner or admin removes a member from Account → Organization, that person reverts to their own account immediately:

• They go back to the Free plan, unless they hold their own paid subscription, which takes over again.
• Their credit balance resets to that plan’s allowance straight away; the seat allowance does not go with them.
• They lose access to every team project and shared rate, including anything shared with them by name.
• Projects they had put in the team workspace stay with the company: ownership passes to the account owner, so the work does not walk out with the person. Their private projects remain theirs.

The same reset applies to the whole team if a company account is ever suspended or lapses: everyone falls back to their own plan until it is reactivated, at which point the seats are restored.

16.1 A typical end-to-end workflow

1. Analyse a rate to anchor your numbers.
2. Generate an estimate from the brief for an elemental view.
3. Draft the BOQ with AI, then measure it and price each line from live rates or your Rate Library.
4. Build up composite rates where you need a defensible figure, and save the good ones to your Rate Library for the next job.
5. Review the bill, then Compare it against a benchmark project to pressure-test the price.
6. Export & share a clean, optionally password-protected PDF for tender or client.
7. Track the rates the bill depends on, so you know when its basis has moved.

16.2 Handy shortcuts

• Enter sends a chat message.
• Type / in the chat box for shortcuts: /analyse (or /rate), /compare, /estimate, /trend, /tpi, /forecast, /track, /research, /sources, /advise, /cases and /new. The + button beside the message box lists the same shortcuts.
• Ctrl or ⌘ + Enter runs the open form.
• While a form is open you can change it in words, for example "make it 3,000 m² in Penang", and Caprix refills the form for you.
• What's new in the sidebar lists every update, newest first.
• Back to Agents in any workspace returns you to the workspace chooser to pick another skill.
• The theme toggle and Sign Out live in the sidebar footer on every account page.

16.3 Getting the best answers

• Always include a state and a year so figures match your tender period.
• State the specification (grade, class, thickness), vague queries get vague rates.
• Cross-check anything surprising with a second, tighter query before you rely on it.

16.4 Games: Caprix Break

Need five minutes away from a bill? Select Games in the sidebar, or the game controller on the workspace chooser, and pick one:

• Cost Climb: higher or lower? Call whether the next price is above or below the last one before the clock runs out. Three lives.
• Price Pin: eight rounds of real material, labour and machinery items from the Caprix rate database. Slide the pin to your guess and see the real price and its history. The closer you are, the more you score.

Games are free on every plan and never spend credits. Each one keeps your best score, with leaderboards for today, this week and all time.

16.5 Frequently asked

How many skills are there? Twelve, in two families, the Construction Intelligence Agents (Analyse, Compare rates, Estimate, Trends, Track, Research, Advise) and the BOQ Agents (Draft, Import, Review, Compare, Items), plus Rate Build-up inside the BOQ Builder. Pick any of them from the workspace chooser.

Do I need a credit card to start? No, the Free plan needs none.

Which skills are free? Analyse and the whole BOQ Builder: including Draft, Rate Build-up, Import, Review, Items and Compare, are on every plan (AI actions spend credits). Compare rates, Estimate, Trends, Track, Research, Advise, saved chat history and clean, tender-ready PDF export need Pro or Max (Free can export with a watermark). The Free plan also covers part of the price dataset rather than all of it, see 2.4.

Can I see the Pro skills on the Free plan? Yes. They stay on the Chat Workspace with a lock. Opening one shows its form greyed out as a preview, with a link to the plans; it cannot be run and nothing is charged.

What happens when I run out of credits? Wait for your next monthly renewal, or upgrade for a larger allowance. There are no credit top-ups. Building and editing a BOQ by hand still works with no credits.

Can I pay yearly? Yes. Pro and Max can be paid once a year for an extra 15% off the new monthly prices (RM499.80 and RM1,009.80). Credits still renew every month. See 2.2.

Is my chat history saved? On Pro & Max, yes, across devices. On the Free plan, chats aren't saved; upgrade to keep your history. If a paid plan ends, your saved chats are kept but locked until you upgrade again.

What if my card payment fails? Your plan pauses and the account runs on Free until a payment goes through; then the plan and credits return. Update your card from Account → Billing (see 14.2).

Which standards does the BOQ Builder follow? SMM2, with multiple bills per project. SMM3 support is in development.

Can I reuse a rate I built up once? Yes, save it to your Rate Library and pull it into any later project. The library is free on every plan, and on a company account you get a second, shared Company Library in the same panel that the whole team can use and edit (see Chapter 11.3).

Can I estimate for any state? Yes, all 13 states and the Federal Territory of Kuala Lumpur, for every building type. (Estimate is a Pro & Max skill; the Free plan's 5-location limit applies to the price tables, not to Estimate.) If Caprix has no benchmark for that state it adjusts comparable projects using a regional cost index and tells you it has done so (see Chapter 6).

Can my colleagues see my projects? Only if you share them, and only on a company account. You choose the whole organization or specific teammates each time, see Chapter 15 · Corporate Accounts.

Can I protect a confidential tender? Yes, set a password on export for an encrypted PDF.

Where does the data come from? Malaysian Material, Labour and Machinery rates, tender price and cost indices and completed project benchmarks from BCISM, official statistics from DOSM, Bank Negara and the Ministry of Finance for Research, and a library of Malaysian construction judgments for Advise.

Can Caprix be wrong? Yes. Caprix AI can make mistakes. Verify critical information before you rely on it in a tender or a contract.

Need help? Email info@bcism.org.my.